About UMass Hillel
UMass Hillel is a non-profit organization serving students, faculty and staff at the University of Massachusetts Amherst. Our mission is to empower students through the vitality of Jewish life to cultivate purposeful, healthy lives and relationships that better our community and world. This includes collaborating with students and campus partners who are not Jewish, as we work together to build bridges and live up to our shared ideals. Nestled in idyllic Amherst, Massachusetts, the campus is consistently ranked among the top public research universities in the nation and offers a rich cultural environment in a rural setting close to major urban centers.

Positions available

Director of Administration and Finance
About the job
Hillel UMass Amherst Role OverviewThe Director of Administration & Finance is a new staff position that will play a vital role in a mission driven non-profit as a senior member of our awesome staff team. As Director of Administration & Finance, you will join our team at an exciting time in our organizational development and will help move our organization to a new level of operational excellence in line with our strategic plan. In this position, you will report to the Executive Director, play a supervisory role to our Office Manager, serve as the primary liaison with key external vendors, and be a strategic thought-partner with other senior staff and board members.

The Director of A&F will play a leadership role in ensuring the smooth functioning of UMass Hillel, with oversight of HR, Facilities and Food Operations, Financial Management, as well as other aspects of general administration and coordination among staff teams. The Director of A&F will also collaborate with the Director of Advancement to support certain development related functions and projects. This is a tremendous opportunity for the right candidate to have a meaningful and positive impact amidst a vibrant student community and dynamic work environment.

What You Will Do

• Supervision
  • Supervise Office Manager, including regular supervision meetings and annual goal setting and reviews. The Office Manager will support The Director of A&F, implementing a wide range of administrative functions. The Director of A&F will help reshape the Office Manager role in line with organizational needs and train the Office Manager in new aspects of the job.
  • Supervise Facilities Manager or liaison with facilities management company
  • Responsible for supervision, or delegation of supervision, of select student workers 
• Financial Management
  • Support ED in creation of annual budget, including coordinating the creation of departmental budgets
  • Oversee bi-annual budget projections, coordinating with bookkeeper, ED and Finance Chair
  • Create and maintain annual financial calendar with input from ED and Finance Chair
  • Manage P&L oversight, tracking expenses and revenue and working with bookkeeper and staff to ensure correct categorization 
  • Approve reimbursements, work with bookkeeper to oversee bills, invoices and payments
  • Manage financial accounts, including adding and removing individuals and facilitating financial transfers as needed
  • Serve as liaison with CPA for annual financial review, 990, providing and gathering needed information directly and from ED and bookkeeper
  • Oversee existing Hillel House insurance plans, meeting and communicating with insurance broker to ensure up to date and sufficient insurance coverage
• Facilities & Operations
  • The Director of A&F will be responsible for supervising or serving as the primary point of contact for those who directly manage facilities and our Hillel dorms, as well as potentially implementing a new model of management utilizing an external management company.
  • Ensure smooth systems for building usage and oversee relationships with vendors, with administrative support of the Office Manager.
  • Oversee Hillel dorm rentals and management
  • The Director of A&F will be responsible for working with the ED to transition UMass Hillel to a new model of Shabbat food service and will serve as the primary point of contact with the vendor providing food services.
  • Oversee rental of staff apartment and car lease
• HR
  • Oversee all HR administrative functions, including communication of HR and benefits information to staff and answering HR questions 
  • Organize and oversee logistical elements of hiring and onboarding processes 
  • Make updates to Paycom as needed in coordination with bookkeeper, ED and Hillel International
  • Liaison with Paycom for troubleshooting as needed
  • Create and oversee calendar for annual staff goal setting and reviews
  • Work with ED and board to update personnel manual and related policies
• Grants & Allocations Management
  • Create and maintain annual grants and allocations calendar shared among relevant staff
  • Manage coordination of grants applications and reporting, content creation and deadlines among ED, Director of Advancement and AD.
  • Maintain and review grant contracts
  • Systematize stewardship of partner organizations in collaboration with Director of Advancement
  • Oversee reporting for grants involving Student Life staff, ensuring staff submit event reports as required
• Organizational Systems and Internal Communication
  • The Director of A&F will play a key role in ensuring good communication and coordination between different staff teams, by maintaining oversight of general staff coordination and by creating and improving a range of systems to improve various processes of sharing, gathering, and storing information. 
  • Director of A&F will work with senior staff to identify systems and processes that will improve operational excellence and will work with the ED to prioritize implementation. Projects may include:
    • Introducing usage of Dashlane or a similar password manager across the organization, enabling account security and ease of access sharing
    • Maintaining an “organizational dashboard” to track and share progress on organizational and project goals.
    • Partner with Director of Advancement to ensure systematic coordination of student and donor databases
    • Work with Director of Advancement and Development Manager to systematize regular collection of student impact content.
    • Systematize program evaluation
    • Improve systems for storage and sharing of organizational documents 
    • Organizing senior staff meetings and agendas
• Development Support
  • Support Director of Advancement with DPO database systems and reports as needed
  • Manage discrete special development and/or board related projects in coordination with the Director of Advancement and ED
• Other
  • Develop security protocols and emergency response planning and implement trainings.
  • Organize other bi-annual staff professional development trainings 
  • Develop and maintain strategic relationships with the University and community partners.
  • Create quarterly board reports prior to update board on key areas under the purview of the Director of A&F
  • Participate in Hillel board meetings at request

What You Bring:

• 3-5+ years of relevant experience in not-for-profit or academic administration, or an equivalent combination of education and experience. Experience with management of budgets and finances, supervision, organizational administration and operations and familiarity with HR best practices. Facilities related experience preferred.
• Bachelor’s degree required, MBA or other relevant graduate degree preferred
• Reliability and strong project and time management skills 
• Excellent analytical, organizational and problem-solving skills. Strong writing and communication skills. Strong interpersonal skills, and ability to work with stakeholders at all levels of the organization
• A positive can-do attitude, drive for excellence, and ability to work well independently and with a team. Hard working but able to have fun!
• Fluency with Word, Excel, Powerpoint, Dropbox, Google Docs and other similar systems; familiarity with Quickbooks.
• Desire to be part of a mission-driven organization and to help students thrive

What you’ll get out of it:

• Competitive salary in the non-profit marketplace
• A comprehensive benefits package, including health insurance, pension plan, Group Supplemental Retirement Annuity (GSRA), life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time, and parental leave 
• Great professional development, mentoring, skill-building opportunities 
• Flexible work hours 
• Fun dynamic work environment in a University setting with interaction with students, a great staff team, stakeholders
• The support of a wonderful national Hillel network

To apply, click HERE  
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​PART-TIME WORK-STUDY WITH THE DEVELOPMENT TEAM 
We’re looking to hire a student to help our development team for 12-15 hours/week. The ideal candidate is eligible for UMass Work-Study, is familiar with UMass Hillel and is comfortable working alongside Hillel staff in a casual office setting. This position will primarily focus on data quality and data cleanup projects in Excel and/or the Hillel donor management system, as well as provide office support for special projects:
 
Data Clean-Up and related research: help maintain and update alumni and parent records. Conduct limited online research to correct data inconsistencies and fill gaps.
Special mailings: On occasion help with small marketing mailings.
Ad-hoc projects may include: social media outreach, organizing digital files, and thanking donors for supporting Hillel via email, card, phone or video.
 
Hours:
Flexible: Monday-Friday (12-15 hours/week)
Working shifts must be at least 3 hours. 
 
Skills/Qualifications
Proficient in MS Office and/or Google Suite
Working knowledge/understanding of databases
Familiarity with social media channels like FB and Instagram
Attention to detail and tolerance for working with large datasets/large spreadsheets
Professional, articulate, outgoing and fun
 
It is our expectation that the individual will be able to work in person at Hillel House in a shared office. For more information, please email Rich at rkassirer@umass.edu.